Landlord Forms, Documents & Checklists

A tenancy agreement is a contract between a landlord and tenants. It outlines the legal terms and conditions of the tenancy, such as its duration and the amount of rent to be paid.

Most standard tenancy agreements include a clause that prohibits tenants from running a business on the property. This document serves as a supplement, granting permission to operate a "low-impact" home business.

If your tenant has a pet, you should include a pet clause in the tenancy agreement. Additionally, you may want to include this pet policy form, which outlines the expectations for tenants with pets while they reside in your property.

This form should be completed by prospective tenants and requests their personal details to help you assess their suitability. It is especially useful if you have high interest and multiple viewings, as it allows you to manage potential tenants more efficiently.

A checklist of procedures to help landlords screen and avoid rogue tenants.

A checklist of legal obligations that landlords must comply with before renting out their property.

A downloadable pack to help landlords in England comply with regulations when starting a new tenancy.

A checklist of tasks for landlords to complete on move-in day, covering legal requirements and practical essentials.

A guarantor contract is a legal agreement where a third party agrees to cover a tenant's financial obligations, such as rent or damages, if the tenant fails to do so. It provides landlords with extra security against potential financial loss.

A list of questions for prospective guarantors to complete, allowing you to assess whether they are suitable to act as a guarantor for your tenant(s).

In the rare case where a tenancy agreement does not include a postal address in England or Wales where tenants can serve notice, or if there has been a change of address (e.g., of the landlord or agent), a Section 48 notice can be served to inform the tenant of a valid postal address.

This notice template can be used to inform tenants of a change in landlord, often required after purchasing a property or through an assignment (e.g. inheritance) with sitting tenants. Under Section 3 of the Landlord and Tenant Act 1985, landlords are legally obligated to notify tenants of the change, providing their contact details (name and address).

A template for landlords requesting permission from the tenant to access the property for a general inspection to assess its condition and determine if any repairs are needed. The tenant must receive written notice at least 24 hours in advance.

A template for landlords requesting permission from the tenant to allow access for a qualified contractor to conduct a gas safety inspection and issue a gas safety certificate.

A notice template that can be sent to a tenant if a gas safety inspection could not be carried out because the contractor was unable to gain access. Two templates are available: Attempt #1 and Attempt #2.

A template form for landlords to record the results of the legally required Legionella risk assessment.

An inventory form is a detailed list of all the contents of a property, along with a record of its condition. The form helps monitor the property's condition and the state of its items both before a tenant moves in and just before they leave, making it clear if any damage has been caused by the tenant. It is recommended to use one for every tenancy.

Supplying working and tested Smoke and Carbon Monoxide alarms is a legal requirement for landlords in England. This acknowledgment form confirms that the tenant has been informed that the alarms have been installed and are in working order.

A checklist of areas to inspect when your tenant(s) vacate with all their personal possessions, before returning any deposit.

It is a legal requirement for landlords in England and Wales to provide prospective tenants (e.g. during a viewing) with a valid Energy Performance Certificate (EPC). This acknowledgment form confirms that the prospective tenant has received a valid EPC.

It is a legal requirement for landlords in England and Wales to provide their tenants with a valid Gas Safety Certificate. This acknowledgment form confirms that the tenant has received a valid certificate.

In addition to protecting the deposit, landlords must provide the tenant with key information regarding the deposit protection, known as the Prescribed Information (P.I.). This acknowledgment form confirms that the tenant has received the P.I.

As part of the 2015 Section 21 regulations, landlords must provide tenants with a "How to Rent" guide. This requirement applies only to tenancies in England that started on or after October 2015. This acknowledgment form confirms that the tenant has received the guide.

Since July 2020, landlords in England have been legally required to obtain an Electrical Installation Condition Report (EICR) to ensure compliance with national electrical safety standards. The report must be renewed at least every 5 years and provided to new tenants before they occupy the property. This acknowledgment form confirms that the tenant has received a copy of the EICR.

A polite yet firm reminder for when a tenant has fallen into rent arrears. It's always advisable to have documented proof when sending such reminders.

This form is used to notify tenants of an upcoming rent increase.

This form is used to record when rent has been paid and by which tenant or property.

This notice is served if the landlord wants to regain possession of their property once the fixed term has ended. The Section 21 notice grants the landlord an automatic right of possession without needing to provide any grounds (reasons) once the fixed term expires.

This notice can be served if the tenant has breached one or more terms of the tenancy that constitute grounds for eviction, and as a result, the landlord wishes for them to vacate the premises. This is a fault-based eviction notice.

Easily track and monitor your finances with this basic Excel spreadsheet template designed for landlords. It helps you track both incoming and outgoing costs, and can be customized for your specific needs.